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Google Sheets Integration

Integrate Ringcentral with Google Sheets

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    In today's fast-paced business environment, integrating your communication system with your operational tools is crucial for enhanced productivity and seamless workflow. Combining RingCentral's comprehensive cloud communication solutions with the real-time collaboration capabilities of Google Sheets allows for an unprecedented alignment of internal communications and data management. This integration leverages RingCentral's robust phone, messaging, and video meeting services with Google Sheets' intelligent features and secure, collaborative spreadsheet environment, enhancing decision-making and strategic planning across 46 countries where RingCentral operates.

    On this page, we'll explore the benefits of integrating RingCentral with Google Sheets, detailing the necessary components for setup, guiding you through the integration process, and illustrating practical use cases. Additionally, we will provide resources for troubleshooting your integration and answer frequently asked questions to ensure you can maximize the potential of this powerful combination. Whether you are looking to streamline communication data analysis or improve team coordination, integrating RingCentral with Google Sheets opens up a world of possibilities for your business operations.

    Reasons to Integrate RingCentral with Google Sheets

    • Automate workflows between Google Sheets and RingCentral using Zapier templates for quick automation.
    • Popular workflows include archiving ended calls, sending SMS for new rows added to Google Sheets, and creating rows for new SMS/MMS received in RingCentral.
    • Automate everything from basic data entry to end-to-end processes, enhancing team efficiency and deepening impact.
    • Automate repetitive tasks by integrating with over 6,000 apps through Zapier.
    • Use RingCentral's cloud-based communication system for voice, SMS, video, Fax, and team collaboration across all major desktop and mobile platforms.
    • Manage devices, services, and users effectively through RingCentral's PBX and administrative capability.
    • Capture customer information directly into Google Sheets with RingCentral integration.
    • Create a new Google Sheets row for every new document added to a collection in Firebase.
    • Stay in touch via calls, SMS, and audio or video conferences directly from Google Sheets.
    • Make audio and video calls from Gmail when integrated with Google for Work.
    • Send and receive SMS text messages through the integration with Google for Work.
    • Combine RingCentral and Google contacts in a single, easy-to-search screen with Google for Work integration.
    • Schedule conference calls and set up a dial-in conference line from within Google Calendar.
    • Initiate calls from phone numbers displayed in contacts, calendar, or email with a single click.
    • Listen to voicemails within Gmail and join Google Hangouts from any location.
    • Connect up to 1,000 audio participants using Google Hangouts with the integration.

    Setting Up the Integration Between RingCentral and Google Sheets

    To establish a successful integration between RingCentral and Google Sheets, certain components and steps are required. This integration is facilitated through Zapier, which allows you to automate workflows and connect your applications for a more streamlined experience. Below is a list of necessities for setting up the integration.

    1. A Zapier account to utilize the automation platform's capabilities.
    2. Access to RingCentral's cloud-based communication systems to connect with Google Sheets.
    3. A Google Sheets account where the data from RingCentral will be logged or manipulated.
    4. Zapier templates or the ability to select triggers and actions in Zapier to create custom Zaps without needing to write code.
    5. A clear understanding of the workflow you wish to automate, such as archiving ended calls or logging missed calls in Google Sheets.
    6. Configuration of Zaps to perform specific tasks such as searching for existing data in RingCentral, creating new records, generating calls, or sending SMS/MMS messages.
    7. An understanding of RingCentral's API authentication for making raw HTTP requests if advanced integration is required.

    Integrating RingCentral with Google Sheets

    There are several methods to integrate RingCentral with Google Sheets, enabling users to automate their workflows and enhance productivity. Whether through Zapier's vast array of integrations or by leveraging the RingCentral API, these integrations can streamline communication tasks such as logging calls and sending messages directly from Google Sheets.

    Via Zapier Automations

    Using Zapier, a user can create automated workflows, known as Zaps, between RingCentral and Google Sheets. These Zaps consist of triggers—such as new missed calls or messages in RingCentral—that lead to actions like creating new rows or logging data in Google Sheets. Example Zaps include archiving ended calls, sending SMS messages for new rows added to a sheet, and logging RingCentral communications in spreadsheet form.

    Using RingCentral API

    The RingCentral API for Google Sheets allows for deeper integration between the two services. Users can automate workflows, such as sending and logging SMS/MMS messages, logging ended calls, or creating multiple rows for new or updated calls, all within Google Sheets. This integration is particularly useful for managing various RingCentral services like voice, video, and team collaboration, through a spreadsheet interface.

    With Google Apps Script

    For users with scripting knowledge, Google Apps Script provides a more customized way to connect RingCentral to Google Sheets. This method can be used to build integrations that trigger on spreadsheet updates or new row additions, further expanding the possibilities for automated workflows between the two platforms.

    Alternative: Using Sourcetable

    An alternative to direct integration or using APIs is to leverage Sourcetable, a platform that syncs live data from almost any app or database, including RingCentral. This can simplify the process for users looking to integrate various data sources with Google Sheets without setting up individual Zaps or custom scripts.

    Common Use Cases

    • Ringcentral logo
      Google Sheets Integration
      Automate lead management
    • Ringcentral logo
      Google Sheets Integration
      Automate lead capture
    • Ringcentral logo
      Google Sheets Integration
      Automate outreach
    • Ringcentral logo
      Google Sheets Integration
      Automate reporting
    • Ringcentral logo
      Google Sheets Integration
      Create microsoft outlook calendar events from a google sheet

    Frequently Asked Questions

    How do I integrate RingCentral with Google Sheets?

    RingCentral can be integrated with Google Sheets using Zapier, which enables users to create automated workflows called Zaps without writing code.

    Can I automate tasks between Google Sheets and RingCentral?

    Yes, you can use Zapier to automate a wide variety of tasks such as logging calls, sending SMS messages, and creating new rows in Google Sheets based on activities in RingCentral.

    Are there pre-made workflows for integrating RingCentral with Google Sheets?

    Yes, there are many pre-made Zaps available which allow you to automate tasks like archiving calls, managing SMS/MMS messages, and logging voicemails in Google Sheets.

    Can I create custom Zaps for RingCentral and Google Sheets integration?

    Yes, users can use Zapier to create custom Zaps that automate a wide variety of tasks tailored to their specific needs.

    What are the benefits of integrating RingCentral with Google Sheets?

    Integrating RingCentral with Google Sheets allows users to capture customer information, automate repetitive tasks, and efficiently manage voice, SMS, video, Fax, and team collaboration services.


    By integrating RingCentral's comprehensive cloud communication services with the collaborative and intelligent features of Google Sheets, businesses can streamline their workflows and ensure seamless connectivity across phone, messaging, and video meetings, all while maintaining high reliability with a 99.999% uptime SLA. With over 300 third-party integrations available from RingCentral and the ability to analyze BigQuery data through Google Sheets, organizations can extend their capabilities in 46 countries around the globe. As both RingCentral and Google Sheets are components of highly acclaimed and secure ecosystems—recognized by Gartner and built into Google Workspace respectively—this integration promises to be a powerful asset for any enterprise. However, instead of working through an integration, you can opt for Sourcetable, which provides a simplified, yet powerful solution. Sign up for Sourcetable to get started and take your business to the next level of efficiency and innovation.

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