Metabase vs Opentext: An In-Depth Comparison

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    When it comes to business intelligence (BI), choosing the right tool is crucial for effective data analysis and reporting. Metabase and Opentext are two prominent platforms that offer different features and capabilities for organizations looking to harness their data.

    Metabase is known for its user-friendly interface and interactive dashboards, while Opentext provides comprehensive enterprise information management solutions. Both platforms cater to different needs and have their unique strengths and limitations.

    As businesses seek streamlined and intuitive BI tools, Sourcetable emerges as a compelling alternative with its modern spreadsheet-like interface that seamlessly syncs with your data. In this comparison, we'll explore how Sourcetable can serve as a viable solution for those considering Metabase or Opentext for their reporting and data analytics needs.


    What is Metabase?

    Metabase is an analytics tool designed with a user-friendly UX, making it accessible for users at all levels of technical expertise. It enables organizations to connect to over 20 different data sources directly and to perform queries without the need for extracts. As a versatile platform, Metabase supports various deployment options, including a docker deployment.

    • Plans and Compliance

      Metabase offers multiple plans to suit different organizational needs, including a free open-source tier, a pay-as-you-go Pro plan, and a fully managed hosted plan. For larger enterprises, there is a dedicated Enterprise plan. Metabase is GDPR compliant, ensuring adherence to data protection regulations.

    • Features

    • Single sign-on capability for secure and convenient access.
    • Extensive permissions and auditing features for controlled data governance.
    • Embedded analytics to integrate with other applications.
    • Adoption

      Trusted by over 50,000 companies, Metabase has gained significant adoption across various industries due to its comprehensive analytics and business intelligence capabilities.


    What is OpenText

    OpenText is an Information Management company that specializes in the creation and delivery of AI and Cloud-based solutions. The company's range of offerings include advanced AI solutions, cloud editions for various services, and a suite of security measures such as cybersecurity, data protection, digital forensic, and endpoint security solutions. OpenText's comprehensive portfolio extends to developer API services, application delivery management, customer experience management, IT automation, and mobile workforce solutions.

    • AI and Cloud Solutions

    • AI solutions via
    • Cloud Editions for scalable service delivery
    • Cybersecurity and Data Solutions

    • Cybersecurity solutions for robust protection
    • Data protection to safeguard valuable assets
    • Digital forensic solutions for investigative needs
    • Endpoint security to secure user devices
    • Business Optimization Solutions

    • Developer API services for customized integrations
    • Application delivery management for streamlined operations
    • Customer experience management to drive engagement
    • IT automation for increased efficiency
    • Mobile workforce solutions to support on-the-go employees

    Metabase Key Features

    Scalability and Self-Service Analytics

    Metabase provides robust features for scaling and delivering self-service internal or embedded analytics, particularly beneficial for organizations on paid plans.

    Authentication Options

  • SAML and JWT are additional authentication methods available on paid plans.
  • Google Sign-In can be configured for multiple domain authentication.
  • Advanced Permissions

  • Data sandboxing enables row and column-level permissions.
  • Paid plans offer extensive permissions settings, including block, SQL snippet folder, application, download, connection impersonation, database management, and table metadata management permissions.
  • Management and Customization

  • Group managers can oversee user and group permissions.
  • Interactive embedding allows for the integration of Metabase within other applications.
  • Appearance customization options are available for branding consistency.
  • Dashboard subscriptions and alerts can be tailored, with filter values customizable for each subscription.
  • Notifications and Moderation

  • Whitelisting domains is possible for secure notifications.
  • Dashboard subscriptions and alerts can suggest recipients.
  • Content moderation tools help maintain the quality and compliance of shared analytics.
  • Caching and Data Management

  • Advanced caching controls and per-question caching are available to optimize performance.
  • Exporting application data allows for smooth transitions to new instances.
  • Opentext

    Key Features of OpenText

    Content Services Platforms

    OpenText Content Services Platforms facilitate the connection between information, people, and processes, improving workflow efficiency.

    These platforms offer flexible deployment options, with the ability to be implemented in either private or public cloud environments.

    Extended ECM and Documentum

    OpenText Extended ECM integrates content directly into enterprise processes, streamlining access and usability.

    OpenText Documentum is designed to manage secure, high-volume content, addressing the needs of large-scale content management.

    OpenText Core

    OpenText Core combines elements of Documentum and Extended ECM, delivering a public cloud solution that aids digital transformation through SaaS applications.

    Strategic Alliances

    The company has formed strategic partnerships with industry leaders such as SAP, Salesforce, and Microsoft, enhancing its ECM offerings through collaboration.

    ECM Product Suite

    OpenText's ECM products are crafted to provide a comprehensive information management environment, allowing organizations to manage data lifecycle holistically.

    The ECM suite effectively bridges information silos, ensuring seamless information flow across different corporate domains.

    Meeting Content Management Challenges

    OpenText Documentum is tailored to meet the challenges of high-volume content management, ensuring data security and compliance.


    Advantages of Using Metabase for Business Intelligence

    Robust Permissioning System

    Metabase Pro provides a comprehensive permissioning system that ensures secure data access management. Advanced permissions, row and column-level permissions, and row filtering enhance control over who can view or manipulate specific data within reports.

    Embedded Analytics and Customization

    With Metabase Pro, businesses can seamlessly integrate analytics into their applications. This is facilitated through the embedding of charts, dashboards, or the entire Metabase platform. Additionally, white-labeling and customization of the platform's appearance align with brand standards.

    Proactive Support and Success Team

    The Metabase success team offers world-class technical support alongside guidance for onboarding and offboarding processes, ensuring a smooth user experience and accelerated problem resolution.

    Enhanced Data Utilization

    Metabase Pro's usage analytics tools allow businesses to monitor and optimize the use of their BI resources effectively. Setting up subscriptions and alerts keeps users informed of critical insights.

    Performance and Configuration Management

    Caching capabilities in Metabase Pro reduce the load times of frequently accessed data. Exporting configurations as YAML files and syncing multiple environments through serialization streamline the management of BI infrastructure.

    Scalable Access Control

    Role-based permissions on databases, enabled by connection impersonation, provide scalable and flexible access control, catering to diverse organizational structures and security requirements.


    Disadvantages of Using Metabase for Business Intelligence

    Performance Issues

    Metabase experiences slowdowns when handling multiple concurrent users or when working with large volumes of data. This results in significant delay and latency, which can hinder real-time decision-making in a business environment.

    Complex Query Limitations

    Linking data for complex queries is notably difficult in Metabase, making it less ideal for in-depth data analysis which can affect the comprehensiveness of business intelligence insights.

    Data Governance and Versioning

    The platform offers limited data governance capabilities and lacks code versioning support, presenting a challenge for maintaining data integrity and tracking changes over time.

    Dashboard and Customization Constraints

    Metabase's functionality for creating dashboards is not robust, and its chart customization options are limited, which can restrict the presentation and interpretation of data analytics results.

    Scalability and Integration Shortcomings

  • Metabase struggles with scalability under large loads, which can be a bottleneck for growing businesses.
  • It also underperforms in joining different databases, which is a critical feature for comprehensive analytics.
  • The lack of support for Azure SSO in the free edition can be a drawback for businesses seeking secure, single sign-on solutions.
  • Update and Maintenance Difficulties

    Updating Metabase can be a challenging task, potentially leading to additional downtime and maintenance overhead.


    Frequently Asked Questions About Metabase

    What is the function of the trend widget in Metabase?

    You can use the trend widget in Metabase to filter data by date.

    I'm encountering a 550 5.7.60 SMTP error in Metabase, what could be causing this?

    The 550 5.7.60 SMTP error can be caused by an improper SMTP setup within Metabase.

    Can Metabase be used to display comments on Postgres tables?

    Yes, Metabase can be used to display comments on Postgres tables.

    Is it possible to edit data in Snowflake or Athena using Metabase?

    No, Metabase does not allow editing of data in Snowflake and Athena.

    Does Metabase support JWT for embedding?

    Yes, Metabase supports JWT embedding.

    Use Cases for Metabase

    • Metabase

      Bringing company-wide transparency to customer care

    • Metabase

      Helping teams get insights from their data

    • Metabase

      Transforming data analysis

    • Metabase

      Embedding analytics in SaaS platforms

    • Metabase

      Creating efficient business reporting systems


    Advantages of Using Opentext for Business Intelligence

    Integrated Information Management

    Opentext provides a highly integrated platform for managing information, crucial for effective reporting and analytics.

    Support for Digital Transformation

    The platform's capability to handle complex digital transformation programs allows businesses to adapt to modern analytics needs.

    Industry Recognition

    Gartner's recognition for 18 years underscores Opentext's leadership and reliability in ECM, pivotal for BI tasks.

    Strategic Acquisitions

    Acquisitions such as GXS and Carbonite have broadened Opentext's BI capabilities, offering more robust data analytics solutions.

    Financial Stability

    With over $3 billion in revenue, Opentext demonstrates financial stability, ensuring consistent investment in BI technologies.

    Global Presence and Expertise

    Opentext's global footprint with more than 14,000 employees in over 60 countries equates to a wealth of shared BI knowledge.


    Disadvantages of Using OpenText for Business Intelligence

    User Interface Challenges

    The complexity of the user interface in some versions of OpenText Content Suite poses a challenge for users, potentially hindering efficient reporting and data analysis. Additionally, the lack of modern tools within the interface may limit analytical capabilities.

    Integration Issues

    Imperfect integrations in some versions of OpenText Content Suite can disrupt the seamless flow of data analytics and reporting processes. Additionally, the difficulty in integrating can further complicate the use of business intelligence tools.

    Cost Considerations

    OpenText Content Suite is not the most cost-effective solution for business intelligence, which may impact the return on investment for companies seeking affordable analytics options.

    Steep Learning Curve

    The long learning curve associated with some versions of OpenText Content Suite can delay proficiency in reporting and data analytics, affecting timely decision-making.

    Limited Document Handling

    Restrictions on document types accepted by some versions of OpenText Content Suite can limit the scope of data analytics, as all relevant data may not be accommodated.


    Frequently Asked Questions About Opentext

    What is included in the OpenText Learning Subscriptions?

    The OpenText Learning Subscriptions include EnCaseTM OnDemand courses, classroom courses at OpenTextTM training facilities, virtual classes, and the ability to take each EnCaseTM OnDemand course one time.

    Can OpenText Learning Subscriptions be transferred to another person?

    Yes, OpenText Learning Subscriptions can be transferred. Transferring an unused subscription is free, but there is a fee for transferring a used subscription.

    How long do students have access to courses with an OpenText Learning Subscription?

    Students are enrolled in each course for 30 days.

    Are EnCaseTM training classes eligible for CPE credits?

    Yes, EnCaseTM training is registered with the National Association of State Boards of Accountancy (NASBA) and may be eligible for CPE credits.

    What happens if an EnCaseTM classroom or virtual class is full?

    Enrolled students may be added to a wait list for full classes, as the limited capacities for digital classes and vClass courses cannot be exceeded.

    Use Cases for Opentext

    • Opentext

      R&D/Software Engineering

    • Opentext

      Customer Operations

    • Opentext

      Supply Chain and Manufacturing


    Why Sourcetable is a Superior Business Intelligence Tool

    • Streamlined Data Integration

      Sourcetable offers a seamless way to sync data across multiple services, eliminating the need for complex data source connections that tools like Metabase require. This integration simplifies the data analytics process.

    • User-Friendly Interface

      With its spreadsheet-like interface, Sourcetable provides an intuitive environment for users, making it more accessible compared to the BI interfaces of Metabase and Opentext.

    • Efficient Reporting

      Sourcetable's approach to reporting streamlines the process, allowing users to focus on insights rather than on the setup and maintenance of their BI tools.

    • Comprehensive Security

      While Metabase offers enterprise-grade security features, Sourcetable matches this level of security, ensuring that data is protected without sacrificing functionality.

    • Reduced Complexity

      Unlike Metabase, which can be embedded in other applications but may require coding knowledge, Sourcetable's simplicity reduces the learning curve and implementation time for users.


    Comparing Metabase and Opentext

    Business Intelligence and Analytics

    Both Metabase and Opentext provide business intelligence (BI) and analytics tools, enabling companies to derive insights from their data.

    User Accessibility

    Metabase and Opentext are designed to be accessible to a wide range of users, not just technical staff, allowing non-technical users to explore data and generate reports.

    Data Source Connectivity

    They offer the capability to connect to multiple data sources, enhancing their versatility in data analysis across various databases and data warehouses.

    Deployment Options

    Each offers different deployment options, including cloud-based solutions, to cater to diverse business needs and preferences.

    Security and Compliance

    Metabase and Opentext emphasize security features and compliance with standards such as GDPR, ensuring data protection and privacy.

    Self-Service Analytics

    Both tools support self-service analytics, empowering users to create dashboards and perform data analysis without extensive technical knowledge.


    Metabase vs OpenText

    User Experience

    Metabase is known for its user-friendly interface, enabling non-technical users to create dashboards and analytics with ease. This stands in contrast to OpenText, which may not emphasize user experience to the same extent.

    Deployment Options

    Metabase offers flexibility in deployment with options like Metabase Cloud and open source, allowing for quick setup in as little as 3 minutes. OpenText typically requires a more traditional, and possibly lengthier, enterprise-grade software deployment process.

    Data Source Connectivity

    Metabase can connect to over 20 different data sources, including production databases and data warehouses, without requiring data extracts. OpenText's connectivity may be more focused on integrating with its suite of information management solutions.

    Accessibility and Pricing Tiers

  • Metabase is accessible to all users, offering a free open-source tier suitable for various company sizes.
  • Metabase also provides a pay-as-you-go Pro plan and an Enterprise plan, catering to different business needs.
  • OpenText, typically targeting larger enterprises, may not offer a similar range of accessibility or pricing flexibility.
  • Security and Compliance

    Metabase ensures enterprise-scaled compliance with SOC 2 Type II and GDPR, offering advanced security features. OpenText also focuses heavily on security, but as part of a broader enterprise information management strategy.

    Embedding Capabilities

    Metabase allows embedding of analytics into customer-facing applications without requiring code, which is beneficial for companies looking to integrate BI more seamlessly. OpenText's embedding capabilities may not be as straightforward or may focus on different aspects of information management.

    Self-Service Analytics

    Metabase emphasizes self-service analytics, enabling companies to explore their own data independently. OpenText may offer analytics solutions within a larger suite of services but may not be as focused on self-service capabilities.


    Comparison of Metabase, Opentext, and Sourcetable


    Metabase is a user-friendly business intelligence tool designed for self-service analytics, allowing users to create dashboards and reports with a visual query builder. It connects to over 20 different data sources and offers a free open-source version, a pay-as-you-go Pro plan, and an Enterprise plan. Metabase supports single sign-on and enterprise-grade security features, including GDPR and SOC 2 Type II compliance, and allows for the embedding of charts and dashboards in other applications.


    Opentext is an information management solution that offers a range of products for content services, digital process automation, and discovery. It provides tools for enterprise information management, with capabilities for managing large volumes of content and data. Opentext typically targets large-scale enterprises with complex needs for compliance, governance, and integration.


    Sourcetable is a spreadsheet-based tool that integrates with various data sources for real-time data analytics and collaborative work. It focuses on providing a familiar spreadsheet interface for data analysis, reducing the learning curve for users familiar with traditional spreadsheet applications. Sourcetable is designed for ease of use and collaboration, making it a suitable option for teams needing a simple and intuitive interface for data management.


  • Target Audience: Metabase serves companies of various sizes with its different tiers and is known for its quick setup. Opentext targets large enterprises with complex data management needs. Sourcetable appeals to teams looking for a spreadsheet-like interface for real-time data analytics.
  • Usability: Metabase emphasizes a user-friendly interface and does not require SQL knowledge for data exploration. Sourcetable offers a familiar spreadsheet environment, while Opentext may have a steeper learning curve due to its extensive features.
  • Data Sources: Metabase connects to over 20 data sources, suitable for diverse data environments. Sourcetable integrates with various data sources for real-time analytics, while Opentext focuses on managing and integrating large volumes of information.
  • Compliance and Security: Metabase has strong security features with GDPR and SOC 2 Type II compliance. Opentext also offers robust security options for enterprise content management. Sourcetable's security features are not specified, but it emphasizes collaborative and real-time data management.
  • Deployment: Metabase offers cloud-hosted solutions with Metabase Cloud and an open-source option. Opentext typically requires a more customized enterprise deployment. Sourcetable's deployment details are not specified, but it is likely cloud-based due to its collaborative nature.
  • Customization and Embedding: Metabase allows embedding analytics in other applications, which is ideal for customer-facing analytics. Sourcetable's embedding capabilities are not mentioned, and while Opentext offers extensive customization, it is more focused on content management than analytics embedding.
  • Conclusion

    In summary, Metabase is a versatile BI tool with a focus on user-friendliness and self-service analytics, Opentext is an enterprise-grade information management system with a comprehensive suite of tools, and Sourcetable provides a collaborative spreadsheet-based platform for real-time data analytics.


    Frequently Asked Questions About Sourcetable

    What is Sourcetable and who typically uses it?

    Sourcetable is a spreadsheet application that replaces workflows done in Excel, Google Sheets, and Business Intelligence tools. It is typically used by growth teams and business operations folks.

    Does Sourcetable require coding skills to use?

    No, Sourcetable does not require coding skills; users can query data and build live models without needing to code.

    How often does Sourcetable sync data from applications and databases?

    Sourcetable syncs data from over 100 applications and most databases every 15 minutes on the regular plan and every 5 minutes on the pro plan.

    How much does Sourcetable cost?

    Sourcetable costs $50 per month on the starter plan and $250 per month on the pro plan. Additional seats can be purchased for $20 per month per user.

    Is there a trial period for Sourcetable, and what does it include?

    All plans come with a 14-day free trial period. The trial includes access to all features provided in the respective plan.


    Metabase Pricing Overview

    • Starter Plan

      The Metabase Starter plan is priced at $85 per month, including 5 users. Additional users can be added for $5 per month each. With annual billing, the Starter plan is offered at $918, effectively granting a discount. Per-user annual cost is $54.

    • Pro Plan

      The Pro plan has a monthly cost of $500 and includes 10 users. Extra users are charged at $10 per month. An annual subscription comes at $5400, reflecting a 10% discount. The per-user annual rate is $108.

    • Enterprise Plan

      Custom pricing for the Enterprise plan starts at $15,000 per year per user, tailored to specific needs. The cost structure is exclusively per-user for this plan.

    • Open Source Plan

      The Open Source plan is available free of charge, suitable for users requiring basic features without cost.


    Opentext Documentum Cost Overview

    OpenText Documentum is recognized for its significant financial investment requirements. This enterprise content management solution does not offer a free trial or version, implying that initial costs are unavoidable for potential users.

    • Implementation Costs

      The platform is associated with high implementation costs. Businesses considering OpenText Documentum must prepare for considerable upfront expenditure to integrate this system into their operations.

    • Specialized Personnel Costs

      Operational expenses include the high cost of specialized personnel. The complexity of the system necessitates skilled staff, adding to the long-term cost of ownership.

    • Licensing Costs

      Licensing fees for OpenText Documentum are substantial. Organizations should anticipate a significant recurring expense for continued use of the platform.


    User Reviews of Metabase

    • Overall Satisfaction

      Metabase has an overall rating of 4.5 out of 5, reflecting high user satisfaction.

    • Usability

      Users frequently rate Metabase with a perfect score for ease of use, particularly highlighting its friendly interface for non-technical users.

    • Customer Service

      Customer service is well-regarded, with reviewers giving Metabase a 5.0 rating in this category.

    • Features and Value

      Reviewers appreciate the features offered by Metabase and believe it provides excellent value for money, both earning a 5.0 rating.

    • Performance Concerns

      However, some users experience significant delays, latency with large datasets, and report that Metabase can be slow and buggy when rendering data or handling larger loads.

    • Functionality

    • Metabase is praised for its capabilities in building dashboards and analyzing data.
    • Users find it easy to set up, deploy, and start with Metabase.
    • Self-service analytics and the ability to send alerts are noted as strong points.
    • However, Metabase does not support joins between different databases and some users face issues with report loading or downloading.
    • Integration and Customization

      Integration with SQL and Google Analytics is a plus, but some reviewers find the open source configuration non-trivial and the codebase, written in CoffeeScript, difficult to contribute to.

    • Deployment Options

      Metabase is available as a free, self-hosted version, adding to its accessibility and cost-effectiveness.


    In evaluating Metabase and Opentext for business intelligence solutions, it's evident that each platform has its distinct strengths and application contexts. Metabase is known for its user-friendly interface and interactive dashboards, while Opentext offers robust data integration capabilities.

    For businesses seeking a more streamlined and accessible approach to business intelligence, Sourcetable may be a suitable alternative. Sourcetable allows for the real-time synchronization of data across various services into an easy-to-use spreadsheet format.

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