Finding a previous version of an Excel file can be crucial for recovering data or reviewing past iterations of a project. The process involves navigating through various built-in features or exploiting third-party tools.
We will detail step-by-step methods to retrieve earlier versions of Excel files, be they overwritten or unsaved. Tips on using file history, temporary files, and auto-recovery will be highlighted.
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To revert to an earlier Excel file version in Microsoft 365, use OneDrive or SharePoint. Locate the file and access version history for up to 25 versions with a personal Microsoft account, while work or school accounts depend on library configuration. SharePoint libraries in Microsoft 365 also offer version tracking, sharing capabilities, and recycle bin storage. These tools can be enabled or configured for advanced versioning needs.
AutoRecover in Excel saves your file periodically as you work. Retrieve previous versions using AutoRecover by navigating to Manage Workbook. This feature minimizes data loss in cases of software crashes or accidental closures.
To review differences between versions or restore to a previous state, use the Compare option. Choose the desired version and select Restore, or use Save As to create a new file with the previous version's content.
View and manage historical versions of Excel files in SharePoint by using its comprehensive versioning feature. This is particularly useful when rectifying mistakes, addressing malware issues, or when preferring an earlier file version. SharePoint's versioning tools allow for efficient tracking and management of file iterations.
Recovering Lost Data After Accidental Changes |
When important data is accidentally deleted or overwritten, accessing previous versions allows you to retrieve the lost information. This can save hours of work and prevent the need to recreate data from scratch. |
Performing Historical Data Analysis |
Access to previous versions enables you to compare data across different time periods to identify trends and patterns. This is particularly valuable for tracking changes and understanding how your data has evolved over time. |
Restoring Files After Corruption |
When spreadsheets become corrupted due to software errors or other technical issues, previous versions serve as reliable backups. You can quickly restore your work to the last known good version and continue working. |
Maintaining Preferred Formatting |
If unwanted formatting changes occur or complex layouts are accidentally modified, you can revert to earlier versions to restore the desired presentation. This ensures consistency in your spreadsheet's appearance and organization. |
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Open the file, go to File > Info, select the file labeled (when I closed without saving) under Manage Workbook, then select Restore in the bar at the top to overwrite previously saved versions.
Open the file, click the title of your file, select Version history, select a version to open it in a separate window, and if you want to restore that version, click Restore.
Go to File > Info > Manage Document > Recover Unsaved Workbooks, select the file and click Open, then select Save As in the bar at the top to save the file.
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