How To Sum Only Filtered Cells In Excel

Introduction

Learning to sum only filtered cells in Excel is essential for users who need to analyze subsets of data efficiently. This skill is crucial when dealing with large datasets where you only require the total of visible cells after applying filters.

While Excel requires complex functions and manual steps for filtered sums, there's a simpler solution available. In this guide, we'll show you the Excel method and introduce Sourcetable, an AI-powered spreadsheet that lets you perform any analysis by simply chatting with an AI assistant - try it now at https://app.sourcetable.com/.

Sum Only Visible Cells in Excel

Using the SUBTOTAL Function

To sum filtered cells in Excel, utilize the SUBTOTAL function, which calculates the sum of visible cells only. The function is designed to ignore any row that is not displayed because of a filter. Use the formula =SUBTOTAL(109, reference), where 109 is the function number for summing and reference is the range of cells you wish to sum. SUBTOTAL also has the capability to disregard manually hidden rows.

Using the AGGREGATE Function

For a more advanced approach, employ the AGGREGATE function. This function is an enhanced version of SUBTOTAL, providing additional flexibility in ignoring hidden rows, errors, or both. AGGREGATE offers 19 different calculations, including sum. Its syntax varies depending on the chosen calculation and options but for summing use =AGGREGATE(9, options, range), where 9 corresponds to the sum function. The options parameter allows you to specify what to ignore during the calculation.

Best Practices

When summing filtered data, ensure your formulas reference the correct cells and that you use the appropriate function number for summing. For SUBTOTAL, it is 109, and for AGGREGATE, it is 9. Always verify the range of cells included in your reference to avoid errors in your sum.

Excel vs. Sourcetable: The Future of Spreadsheets

Excel has long been the standard for spreadsheet analysis, but its complex functions and manual processes can slow down work. Sourcetable revolutionizes spreadsheet workflows by introducing a powerful AI chatbot that handles everything from data analysis to visualization through simple conversations. Whether you're working with uploaded files or connected databases, Sourcetable eliminates the need to learn complicated formulas or features. Try Sourcetable now to experience how AI can answer any spreadsheet question instantly.

Simplified Data Analysis

While Excel requires manual formula creation and feature mastery, Sourcetable lets you simply describe what you want to analyze in plain language. The AI chatbot handles all the complex calculations and data manipulation behind the scenes.

Effortless Data Visualization

Instead of navigating Excel's chart options and formatting tools, Sourcetable creates stunning visualizations through natural conversation. Just tell the AI what insights you want to highlight, and it generates the perfect charts and graphs.

Universal Data Compatibility

Sourcetable handles files of any size and connects directly to databases, eliminating Excel's size limitations and import complexities. The AI automatically processes and prepares your data for analysis, regardless of the source.

Conclusion

Summing filtered cells in Excel requires understanding SUBTOTAL, AGGREGATE, or array formulas. These methods provide accurate results but can be complex for new users.

Modern spreadsheet tools eliminate this complexity. Sourcetable's AI chatbot instantly answers questions about filtering and summing, without requiring formula knowledge.

Experience easier spreadsheet work with Sourcetable today.