How To Swap Lines In Excel

Boost your productivity with Sourcetable's AI spreadsheet assistant. Work like a spreadsheet power user and answer all your questions in seconds.

Learn more

How to in Excel
Common Use Cases
Sourcetable vs Excel

Swapping lines in Excel can streamline data organization and enhance readability. This guide provides straightforward steps to efficiently interchange rows within your spreadsheets.

Understanding the process is crucial for accurate data management. We'll also explore why Sourcetable offers a simpler alternative to Excel for this task.

How to Swap Lines in Excel

Using the Mouse

To quickly swap rows in Excel, use the mouse method. Click and drag the row to a new location. It's the fastest way to move a single row.

Custom Sort Command

For rearranging all rows, utilize the custom sort command. This method is optimal for a complete reorganization of your data.

Using the CTRL Key

The CTRL key method allows for rapid movement of rows. Select the row and press CTRL to swiftly move it to the desired location.

Dragging with Shift Key

The Shift key method enables you to drag and drop rows to new positions without overwriting existing data.

Insert and Cut Method

Insert a blank row, cut the desired row, paste it into the new location, and delete the original row. This is the first method for moving rows in Excel.

Using Word for Reordering

Copy the rows into Microsoft Word, use Shift+Alt+Up/Down Arrow to move them, then paste back into Excel. This method is less efficient than using Excel or macros.

Macros for Moving Rows

Macros can be employed for moving rows up and down efficiently, similar to Sublime Text's Swap Line feature.

Handling Multiple Rows

To move multiple rows, select the rows you wish to move. Only adjacent rows can be rearranged at once.

Pop-up Warning

Be aware that Excel may show a pop-up warning when moving and replacing rows or columns to prevent accidental data loss.

Try Sourcetable For Free

Ask questions about your data in a powerful spreadsheet that your whole team knows how to use.

Common Use Cases

Reordering a list of items to prioritize tasks
Organizing a schedule by moving time slots
Correcting the sequence of steps in a process
Updating a ranking after new data is entered
Aligning financial records for chronological reporting

Excel vs. Sourcetable: A Comparative Analysis

Discover the key differences between Excel and Sourcetable to enhance your data management and analysis. Excel, a long-standing leader in spreadsheets, meets Sourcetable, the innovative platform integrating multiple data sources with ease.

Excel's versatility is renowned, but Sourcetable's ability to aggregate data from various sources into one accessible location sets it apart for users managing complex datasets.

While Excel relies on user expertise for formula creation, Sourcetable's AI copilot revolutionizes the experience, offering formula assistance and template generation through a conversational interface.

Choose Sourcetable for a streamlined, AI-enhanced data interaction, or stick with the familiarity and extensive toolset of Excel for traditional spreadsheet tasks.

How To Swap Lines In Excel

Work smarter with AI.

Try Sourcetable