How To Split Workbook In Excel

Boost your productivity with Sourcetable's AI spreadsheet assistant. Work like a spreadsheet power user and answer all your questions in seconds.

Learn more

How to in Excel
Why Know How
Common Use Cases
Sourcetable vs Excel
Frequently Asked Questions

Introduction

Splitting an Excel workbook into separate files is a common task for data organization and management. This process can be time-consuming and requires a series of steps to be done manually or through VBA scripts.

While Excel relies on complex functions and manual procedures, Sourcetable provides an AI-powered chatbot that simplifies spreadsheet tasks through natural conversation. Simply upload your workbook and tell Sourcetable's AI what analysis you need - whether it's splitting files, generating visualizations, or performing advanced data analysis. Try Sourcetable today to transform how you work with spreadsheets and data.

Split Workbook in Excel

Using VBA to Split Sheets into Separate Files

To split each sheet in an Excel workbook into separate files, employ a VBA macro provided in a detailed tutorial from trumpexcel.com. This VBA code effectively separates all worksheets quickly into individual files and can be stored in any chosen folder. A backup of the main Excel file is advised to avoid data loss. Enable macros by saving the workbook as a .XLSM file before running the VBA code. Additionally, the VBA code optimizes the process by turning off screen updating and display alerts using Application.ScreenUpdating = False and Application.DisplayAlerts = False.

Splitting Workbooks Based on Specific Criteria

If you need to split a large Excel file into multiple workbooks based on column entries, combine Power Query transformations with a VBA macro. Transform your data using Power Query, save your changes, and then run the VBA macro for splitting the file into distinct workbooks. The macro code for this technique is accessible at excelbianalytics.com.

Advanced Splitting and Saving Options

Sumit Bansal's tutorial on trumpexcel.com further explains how to not only split sheets but also save them as separate PDF files. It includes VBA codes catering to specific requirements such as splitting and saving sheets that contain a particular word in their name. Placement of the VBA code within the workbook is explicated to ensure proper functioning. Backup and saving the file in .XLSM format remain best practices.

Simple Loop for Splitting Workbooks

The provided VBA code utilizes a straightforward For Next loop to navigate through each worksheet, create copies, and then save these copies into the predetermined folder. Remember to maintain the .XLSM format for conserving the macro functionalities of the workbook.

Why Learning How to Split Workbooks in Excel Is Valuable

Splitting workbooks in Excel is a crucial skill for data management and organization. Large Excel files can become slow and difficult to handle, making file separation necessary for optimal performance.

Efficiency Benefits

Breaking down large workbooks improves data processing speed and reduces the risk of file corruption. It also makes sharing specific data segments easier, as colleagues only receive relevant information.

Practical Applications

This skill is essential for managing departmental reports, organizing data by time periods, and separating customer or regional information. Businesses commonly use workbook splitting to distribute focused data sets to different teams.

Collaboration Advantages

Split workbooks enable multiple users to work simultaneously on different sections of data. This feature enhances team productivity and reduces version control issues in collaborative environments.

Answer Any Spreadsheet Question

Use Sourcetable's AI chatbot to answer any spreadsheet question in seconds.

Excel Workbook Splitting: Key Use Cases

Selective Data Sharing with Team Members	When working with large datasets, you can distribute specific sections to relevant team members without exposing the entire workbook. This ensures data security and prevents information overload by giving each team member only the data they need to work with.
Department-Specific Report Generation	Transform a master company workbook into separate departmental reports. This allows each department to focus on their relevant data while maintaining a single source of truth in the original consolidated workbook.
Simplified Data Management	Break down complex workbooks into smaller, more manageable files. This approach improves Excel's performance and makes it easier to maintain and update specific datasets without affecting the entire workbook.
Targeted Data Backup Creation	Create focused backups of critical data segments instead of backing up entire workbooks. This saves storage space and makes it easier to restore specific portions of data when needed.

Excel vs Sourcetable: A New Era of Spreadsheets

While Excel is a traditional spreadsheet tool requiring manual formula creation and data manipulation, Sourcetable represents the next generation of spreadsheet technology. Sourcetable is an AI-powered spreadsheet that lets you analyze data through natural conversation. Simply tell Sourcetable's AI chatbot what you want to analyze, and it handles the complex calculations, visualizations, and reporting for you. Try Sourcetable today at app.sourcetable.com to answer any spreadsheet question instantly.

AI-Powered Analysis

Excel requires manual formula creation and expertise in spreadsheet functions. Sourcetable's AI chatbot lets you analyze data, create visualizations, and generate reports through simple conversation.

Data Processing

Excel has size limitations and requires manual data manipulation. Sourcetable handles files of any size and connects directly to databases, with AI automatically performing complex analyses.

Workflow Speed

Excel workflows are manual and time-consuming. Sourcetable's AI chatbot instantly creates spreadsheets, generates sample data, and transforms data into visualizations based on natural language requests.

Ease of Use

Excel requires extensive knowledge of functions and features. Sourcetable eliminates the learning curve by letting users express their needs conversationally to the AI assistant.

How do I split a sheet into panes in Excel for Mac?

To split a sheet into panes in Excel for Mac, first select below the row or to the right of the column where you want the split. Then, go to the View tab, find the Window group, and click Split. To remove the split panes, simply click Split again.

How can I view multiple sheets from the same workbook simultaneously?

To view multiple sheets from one workbook, open the workbook and click New Window in the Window menu. Switch to the new window and click the tab for the sheet you want to view. Repeat these steps for each sheet you want to view.

How do I view multiple workbooks at the same time in Excel?

To view multiple workbooks simultaneously, open the workbooks you want to view and click Arrange in the Window menu.

Conclusion

While splitting a workbook in Excel requires multiple steps and technical knowledge, Sourcetable's AI chatbot simplifies spreadsheet tasks through natural conversation. By removing the need to learn complex Excel functions, Sourcetable lets you focus on analyzing your data and creating visualizations instantly.

Whether you're uploading files or connecting databases, Sourcetable's AI understands your needs and performs any analysis you request, making spreadsheet work efficient and accessible for everyone.

Start simplifying your spreadsheet tasks today - sign up for Sourcetable and let AI answer all your spreadsheet questions instantly.

How To Split Workbook In Excel

Work smarter with AI.

Try Sourcetable

Introduction

Split Workbook in Excel

Using VBA to Split Sheets into Separate Files