How to Split Text Into Multiple Rows in Excel

Using VBA Code

To split text into multiple rows in Excel using VBA, write a VBA script that specifies the delimiter. This method is ideal for users comfortable with programming.

Utilizing Kutools for Excel

Kutools for Excel simplifies text splitting with its built-in feature. Specify your delimiter and split text strings into rows effortlessly.

Employing Power Query

Power Query is a powerful tool for managing data. Split text into rows using a delimiter, and benefit from automatic updates when source data changes.

Using TEXTSPLIT Function

For Excel for Microsoft 365, Excel for the Web, and Excel for Mac users, the TEXTSPLIT function is available. This function dynamically splits text based on your specified delimiters and updates if the original text changes.

Text to Columns and Transpose

Without TEXTSPLIT, use Text to Columns to split text into columns, then apply the Transpose feature to convert to rows.

VBA Function Without TEXTSPLIT

If TEXTSPLIT is not available, a VBA function can achieve similar results, splitting text into rows programmatically.

Common Use Cases

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  Splitting a list of names into first and last names on separate rows
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  Dividing addresses into individual components like street, city, and zip code on different rows
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  Separating long text entries into manageable chunks for readability
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  Organizing keywords or tags into individual rows for data analysis
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  Breaking down a list of email addresses into username and domain parts

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