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How To Save Excel With Filters Applied In Excel

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Applying filters in Excel helps organize and analyze data efficiently, but retaining those filters upon saving can often be a challenge. This guide provides a straightforward approach to saving Excel workbooks with filters applied, ensuring your data views remain consistent across sessions.

We will also explore how Sourcetable simplifies this process, offering a more user-friendly experience compared to traditional Excel methods.

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Save Excel with Filters Applied

Save Workbooks with Filters on OneDrive or SharePoint

To maintain filters and conditionals in Excel without creating a new workbook, use Microsoft 365 Apps. Save your Excel workbooks to OneDrive or SharePoint. This allows the creation of different views for each workbook that preserve the applied filters and conditions.

Creating a New View in Excel

With Microsoft 365 Apps, after saving the workbook on OneDrive or SharePoint, navigate to View > Create a new view. Here, you can apply the desired filters and conditionals for each workbook, ensuring they are saved and can be revisited.

Exporting Filtered Data to CSV in Excel 2016

To export filtered data in Excel 2016, copy the filtered data to a new workbook. When pasting, use Paste as values to include only the visible, filtered cells. Save this new workbook as a .CSV file to preserve the filtered state.

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Common Use Cases

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    Sharing filtered views with team members for focused discussion

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    Creating tailored reports for clients showing only relevant data

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    Saving time by avoiding the need to reapply filters for recurrent analyses

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    Ensuring consistent data views in collaborative environments

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    Streamlining the data review process during presentations

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Excel vs Sourcetable: Streamlining Data Analysis

Excel remains a powerhouse for spreadsheet management, offering robust features for data manipulation and visualization. Its familiarity among users makes it a go-to solution for diverse data tasks. However, Sourcetable emerges as a modern alternative, focusing on aggregating data from multiple sources into one intuitive platform.

Sourcetable distinguishes itself with an AI copilot, simplifying complex tasks such as formula creation and template generation. This AI integration caters to users seeking a more guided experience, contrasting Excel's traditional approach that requires a steeper learning curve for advanced functionalities.

While Excel provides flexibility and control for experienced users, Sourcetable's chat-based interface offers a more accessible entry point for those who need immediate results without deep technical knowledge. It represents a shift towards user-friendly data interaction, aligning with current trends in software design.



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