How To Remove Extra Spacing In Excel

How to Remove Extra Spacing in Excel

Using TRIM Function

The TRIM function is a quick solution to clean up irregular spacing by removing all leading, trailing, and extra spaces within text, except for single spaces between words. This function targets spaces corresponding to the ASCII value 32.

Handling Non-Breaking Spaces

To eliminate non-breaking spaces represented by HTML as   or ASCII value 160, combine the SUBSTITUTE function with CHAR(160). Substitute non-breaking spaces with regular spaces before applying TRIM.

Utilizing Find & Replace

Engage Excel's Find & Replace feature to address leading spaces or double spaces from text. This tool can also remove line breaks commonly attributed to "indents" in your data set.

Combining CLEAN with TRIM

Pair the CLEAN function with TRIM to purge strings from the first 32 non-printing ASCII characters, useful for data imported from other applications or the web that may contain such artifacts.

Single-Click Solutions

For an even easier approach, utilize Excel's TRIM Spaces tool which can remove all types of extra spaces with a single click, enhancing data neatness and spreadsheet professionalism.

Advanced Text Functions

Beyond spacing, employ functions like SUBSTITUTE to replace spaces with dashes, MID to extract digits, and REPLACE to remove specific spaces, catering to more complex text formatting needs.

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