How To Open Online Excel In Desktop App In Excel

Introduction

Opening an online Excel file in the desktop application can enhance functionality and streamline workflows. This process varies according to the platform and the software your files are hosted on.

We'll guide you through the necessary steps to open your online spreadsheets in the Excel desktop app, ensuring you can seamlessly transition between web and desktop environments.

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Open Online Excel in Desktop App

Choosing Where to Open Office File Links

You have the option to open links to Office files, including Excel, either in the web-based Office apps or directly in your desktop Excel application. This functionality applies to files stored on OneDrive or SharePoint.

Changing File Opening Settings

You can adjust your settings to open Excel files in the desktop app by default. This setting can be changed at any time according to your preference.

Downloading and Editing Excel Files

To edit an Excel file from OneDrive on your desktop app, first download the file. Use the 'File > Save As > Download a Copy' path. After downloading, make edits in the desktop Excel app for full feature access.

Handling Downloaded Workbooks

When prompted to open or save the workbook during the download process, choose 'Save'. Selecting 'Open' could open the workbook in Protected View, which restricts editing. Once saved, manage your downloaded workbook locally as needed.

Accessing Shared Excel Files

Excel online supports opening of shared workbooks, which can be edited using desktop integration if desired.

Desktop Integration via Co-Authoring

With desktop integration in Excel online, multiple users can co-author the same workbook in real-time. Co-authoring requires Excel files to be in .xlsx, .xlsm, or .xlsb formats and saved to OneDrive, OneDrive for Business, or a SharePoint Online library.

Co-Authoring Requirements

Co-authoring requires the latest versions of Excel and an active Microsoft 365 subscription. Ensure AutoSave is enabled to view others' changes instantly. Co-authoring is not compatible with SharePoint On-Premises sites.

Why Learn How to Open Online Excel Files in Desktop App

Opening online Excel files in the desktop app provides a more robust editing experience. The desktop version offers full functionality compared to the limited features in the web version. Users can access advanced formulas, macros, and customization options only available in the desktop application.

Productivity Benefits

The desktop Excel app performs faster than browser-based versions. Working offline becomes possible once files are opened in the desktop app. This capability ensures continuous productivity during internet outages or when traveling.

Enhanced Features

Desktop Excel provides superior data analysis tools and visualization options. Users can work with larger datasets more efficiently. The desktop version offers better keyboard shortcuts and navigation controls for quicker spreadsheet manipulation.

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Learning Curve

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