How to Number Pages in Excel

Adding Page Numbers via Footer

To add page numbers in Excel, use the "Add footer" button to access the footer section. Click on the "Page Number" button to insert the current page number, and the "Number of Pages" button to display the total number of pages. Utilize the "Options" button to customize page numbers for the first page, odd pages, and even pages. Excel's codes automatically update these numbers as the workbook evolves.

Creating Pagination with Tables and Slicers

In Excel 2013 and 2016, pagination can be achieved with Table Slicers. Add a helper column using the formula =CEILING((ROW()-1)/$F$2,1) to calculate page numbers beginning from row 2. Then, insert a slicer to filter and display only the data for the selected page.

Inserting Page Numbers in Header or Footer

To insert page numbers in the header or footer, access the "Page Layout" view or the "Page Setup" dialog box. Page numbers can be added to multiple worksheets simultaneously using the "Page Setup" dialog box. This function also allows for starting page numbering at a number other than 1 and altering the sequence of page numbering.

Advanced Page Numbering Options

Excel provides the flexibility to start page numbering at a specific number, change the page numbering order, or completely remove page numbers if needed. Adjust these settings in the "Page Setup" dialog box to suit the requirements of your document.

Common Use Cases

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  Creating a paginated financial report for easy reference
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  Organizing a large inventory list across multiple pages
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  Preparing a multi-page project proposal with a clear page order
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  Numbering pages in a workbook for legal documentation purposes
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  Setting up a printed questionnaire with numbered pages for data analysis

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