How To Extract Last Name In Excel

Extracting Last Names in Excel

Using the TEXTAFTER Function

The TEXTAFTER function in Excel 365 offers the most efficient method to extract a last name from a full name. This function delineates text after a specified delimiter. Requiring only the text and delimiter as its two essential arguments, it simplifies the extraction process. An additional argument, the instance number instance_num, enhances its capability, allowing for counting instances from the right by setting this argument to -1. This approach is especially useful for names with middle names, ensuring the last name is isolated. However, one should note that extra spaces in names can disrupt this formula.

Alternative Formula for Older Excel Versions

For users without access to Excel 365, the MID function, in conjunction with the FIND and SUBSTITUTE functions, serves as an alternative. This formula is more intricate due to the functions' combined logic to identify the starting point and length of the last name. The sequence of SUBSTITUTE, FIND, and MID may be complex but is necessary for older Excel versions where the TEXTAFTER function is unavailable.

TEXTAFTER vs. MID, FIND, and SUBSTITUTE

Comparatively, using TEXTAFTER in Excel 365 is far less complex than the older MID, FIND, and SUBSTITUTE formula. The integration of the TEXTAFTER function is a significant advancement for simplifying formula construction in Excel. It stands out among new functions for its efficiency and ease of use, predominantly when managing first and last names from a full name. However, its exclusivity to Excel 365 limits its applicability to users with this version.

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