Exporting data from Smartsheet to Excel can streamline your workflow and ensure your datasets are portable and accessible. This process allows you to seamlessly transfer your work between platforms.
In this guide, we'll provide step-by-step instructions to efficiently export your projects and sheets from Smartsheet to Excel. We'll also show you how Sourcetable, an AI-powered spreadsheet tool, eliminates the need for complex Excel functions by letting you analyze data, create visualizations, and generate insights through simple conversation - try Sourcetable now to transform how you work with spreadsheets.
Exporting data from Smartsheet to Excel is straightforward with Smartsheet's built-in capabilities. Ensure your data is clean and well-organized before proceeding to maintain data integrity post-export.
To export using the Browse panel, navigate to the left navigation pane and select 'Browse'. Choose the desired sheet or report, click 'Actions' at the top of the page, and select 'Export to Microsoft Excel'. This method quickly converts Smartsheet data into an Excel file.
Alternatively, right-click on the sheet or report you wish to export and choose 'Export to Microsoft Excel' from the context menu. This method is a convenient shortcut for exporting data without navigating menus.
For a menu-driven approach, click 'File' in the upper menu, hover over 'Export', and then select 'Export to Microsoft Excel'. This method is part of the standard file handling processes within Smartsheet.
Note that Smartsheet formulas will not be preserved in the Excel export, and Excel does not support certain Smartsheet-specific column types or the Gantt chart format. For data types or structures not natively exportable, consider Smartsheet Marketplace plugins, ETL tools, or the Smartsheet REST API for advanced exporting needs.
Data Backup and Archiving |
Create secure local backups of your Smartsheet data in Excel format. This ensures business continuity and provides an additional layer of data protection against potential system outages or connectivity issues. |
Advanced Data Analysis |
Leverage Excel's powerful analytical tools and functions that may not be available in Smartsheet. Users can perform complex calculations, create pivot tables, and utilize statistical analysis features to gain deeper insights from their data. |
Stakeholder-Friendly Data Sharing |
Share your Smartsheet data with team members and clients who are more comfortable with Excel. This ensures seamless collaboration and eliminates the need for stakeholders to learn a new platform. |
Cross-Platform Integration |
Enable smooth data flow between Smartsheet and other systems that accept Excel files as input. This facilitates integration with various business tools and supports comprehensive reporting workflows. |
Enhanced Visual Reporting |
Take advantage of Excel's extensive charting and visualization capabilities to create compelling presentations. Transform your Smartsheet data into professional-looking reports with customizable graphs and charts. |
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Excel requires manual formula creation, chart configuration, and data analysis setup. Users need to learn complex functions and features to accomplish their tasks, which can be time-consuming and prone to errors.
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Sourcetable accepts files of any size and connects directly to databases, handling large-scale data analysis through simple conversational commands. Its AI can process and analyze data instantly, without the size limitations and performance issues common in Excel.
While Excel requires significant training and expertise, Sourcetable makes spreadsheet work accessible to everyone through natural language interactions. Users can create complex analyses and visualizations by simply describing what they want to achieve.
To export from Smartsheet to Excel, click File, hover over Export, then select Export to Excel
Formulas aren't automatically preserved when exporting to Excel due to syntax differences. However, you can preserve formulas by removing the equal sign at the beginning of the formula before export, then add it back in Excel after saving
Common issues include numbers appearing in scientific notation for large digit numbers, and checkbox columns being converted to true/false values. Additionally, the exported data may not appear exactly as it does in Smartsheet
When exporting a Gantt chart to Excel, only the underlying task list that the Gantt chart is based on will be exported
Exporting from Smartsheet to Excel requires multiple steps and specific settings. The process can be complex for new users unfamiliar with either platform.
A simpler solution exists with modern AI-powered spreadsheet tools. Sourcetable's AI chatbot instantly answers spreadsheet questions and helps create new sheets from scratch.
Skip the manual export process and try Sourcetable today.