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How To Export Your Jira Backlog To Excel

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Introduction

Efficiently managing project backlogs is crucial for meeting deadlines and maintaining workflow. Exporting your Jira backlog to Excel can streamline this process, allowing for better data manipulation and reporting.

This guide provides a step-by-step approach to exporting your Jira backlog data. While Excel requires manual data manipulation and complex functions, we'll explore how Sourcetable's AI chatbot can instantly analyze your Jira data, create visualizations, and answer any spreadsheet question - try it now.

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Exporting Jira Backlog to Excel

To export a Jira backlog to Excel or CSV, you have several methods available. This guide provides a concise walkthrough of the different approaches.

Using JQL and Advanced Issue Search

Access the Advanced Issue Search screen in Jira. Create a JQL filter to select the desired backlog items, such as epics, stories, and bugs. Utilize the Export button to save the results in Excel or CSV format.

Using the Backlog View Menu

In the backlog view, click the three-dot menu in the upper-right corner. Select the export option suitable for your version of Jira to download the backlog in Excel or CSV.

Using GreenHopper 6.2.2

If you're using GreenHopper 6.2.2, use the built-in functionality to export your backlog directly to Excel or CSV.

Using Better Excel Exporter

Install the Better Excel Exporter app for a robust export experience. This app provides additional features for exporting your Jira backlog into Excel.

Exporting to CSV

Choose the CSV export option for a quick transfer of your Jira backlog into a format easily accessible by Excel.

Restoring the Old Excel Export Feature

If the Excel export feature is missing after a Jira update, add jira.export.excel.enabled=true to the jira-config.properties file to restore it.

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Use Cases for Exporting Jira Backlog to Excel

Generate Offline Stakeholder Reports

Create comprehensive reports of project tasks that stakeholders can review without needing access to Jira. This allows for easy distribution of project status updates during meetings or for executive review purposes.

Perform Advanced Data Analysis

Leverage Excel's powerful analytical tools to gain deeper insights into your project data. Teams can create custom pivot tables, charts, and statistical analyses that aren't available within Jira's native reporting capabilities.

Maintain Project Backlog Backups

Keep secure, point-in-time snapshots of your project backlog for record-keeping and disaster recovery. These Excel-based backups serve as a reliable secondary source of project data.

Share Progress with External Teams

Distribute project information to team members or stakeholders who don't have Jira licenses. Excel's universal format ensures that everyone can access and understand the project's progress regardless of their software access.

Enable Business System Integration

Facilitate data transfer between Jira and other business systems that accept Excel formats. This allows for seamless integration with reporting tools, project management software, and other business intelligence platforms.

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Sourcetable vs Excel: A Modern Approach to Spreadsheets

While Excel relies on manual function inputs and complex formulas, Sourcetable revolutionizes spreadsheet work through AI-powered conversations. This modern spreadsheet tool allows users to create, analyze, and visualize data simply by chatting with an AI assistant, eliminating the traditional learning curve associated with spreadsheet software. Try Sourcetable at app.sourcetable.com to answer any spreadsheet question instantly.

Natural Language Interface

Instead of memorizing Excel formulas and functions, Sourcetable users simply describe what they want to accomplish. The AI chatbot translates natural language requests into powerful spreadsheet operations instantly.

Seamless Data Integration

Sourcetable handles files of any size and connects directly to databases. Users can upload CSV files, Excel sheets, or link their data sources to perform comprehensive analysis through simple conversation.

AI-Powered Analytics

Complex data analysis that would require multiple Excel steps can be completed with a single prompt in Sourcetable. The AI assistant automatically generates insights, creates visualizations, and performs calculations based on conversational requests.

Automated Visualization

While Excel requires manual chart creation and formatting, Sourcetable's AI automatically generates stunning visualizations based on your data and requirements through simple chat instructions.

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Frequently Asked Questions

What is the easiest way to export a Jira backlog to Excel?

The easiest way is to use the Better Excel Exporter app. From the backlog view in Jira Cloud, click the three-dot menu in the upper-right corner, select Excel Export, and choose your export format.

Can I export my Jira backlog without using Better Excel Exporter?

Yes, you can export by creating a filter with JQL and exporting to CSV, but this method is not as good as exporting to Excel since it doesn't allow you to select which columns to export.

How can I export multiple specific issues from my backlog?

You can use Shift + Left click to select multiple issues, then right click and select 'view in issue navigation' to export those specific issues to Excel.

Conclusion

Exporting Jira backlogs to Excel can be done through manual exports, API requests, or third-party apps.

Spreadsheet operations can be complex and time-consuming. Modern AI tools offer simpler solutions.

Consider using Sourcetable to streamline your data management and get instant answers to your spreadsheet questions.



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