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How To Return A Value Based On Another Cell In Excel

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Mastering Excel functions is crucial for efficient data management and analysis. Learning how to return a value based on another cell is a common task that can streamline your workflow.

This guide will demonstrate simple methods to achieve this, including conditional statements like IF and lookup functions such as VLOOKUP and INDEX-MATCH.

Additionally, we'll explore how Sourcetable offers a more user-friendly approach to this functionality compared to the traditional Excel methods.

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Excel: Return a Value Based on Another Cell

Using VLOOKUP

The VLOOKUP function in Excel is designed to return a value from a specified column in the same row where a matching value is found. It is set to find exact matches by default, but can also return approximate matches if the fourth argument is set to TRUE. However, VLOOKUP is limited to searching for values from left to right.

Advantages of XLOOKUP and XMATCH

Excel's XLOOKUP and XMATCH functions are the enhanced alternatives to VLOOKUP and HLOOKUP. They provide the flexibility to work in any direction and return exact matches by default. Their more convenient usage makes them a superior choice for looking up data.

INDEX and MATCH Combo

For greater flexibility, the combination of INDEX and MATCH functions serves as a powerful tool to look up values in any direction without the left-to-right limitation. They are ideal for finding exact matches and can be tailored to fit complex lookup scenarios.

HLOOKUP for Horizontal Lookups

HLOOKUP functions similarly to VLOOKUP, but it is designed for horizontal lookups across rows. It can be used as an alternative when the data is organized in rows instead of columns.

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Common Use Cases

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    Creating a dynamic invoice that updates the total amount due based on the quantity and price per item entered in separate cells

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    Generating a grade report where the final letter grade is automatically determined by the percentage entered in another cell

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    Developing a project dashboard that displays the status of tasks (complete, in progress, not started) based on the due date and completion date in other cells

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    Automating the calculation of employee bonuses by referencing their sales figures from a different cell

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    Adjusting stock levels in an inventory sheet by returning the new stock quantity after a sale based on the number of items sold entered in another cell

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Excel vs. Sourcetable: A Comparative Analysis

Understand the key differences between Excel and Sourcetable to determine the right tool for your data management needs. Excel is a traditional spreadsheet tool, while Sourcetable offers integrated data source collection with an AI-driven interface.

Excel's robust functionality is geared towards a wide range of data manipulation tasks. Sourcetable streamlines data integration from multiple sources, making it ideal for centralized data analysis.

Sourcetable's AI copilot is a game-changer, offering users assistance in creating complex formulas and templates. Excel requires a more manual approach, catering to users with advanced spreadsheet knowledge.

Choose Sourcetable for an intuitive, AI-enhanced data management experience. Opt for Excel if you seek a familiar spreadsheet environment with extensive customizability.



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