How To Copy Filtered Data to Another Column in Excel

Copy Filtered Data to Another Column in Excel

When working with large datasets in Excel, you may need to copy only the visible cells after filtering, instead of the entire selection which includes hidden or filtered cells. It is important to know the right steps to achieve this to ensure data integrity and efficiency in your workflow.

Copy Visible Cells Using "Go To Special"

To exclusively copy visible cells, use the 'Go To Special' feature. First, select your range, then click on 'Home' > 'Find & Select' > 'Go To Special'. Choose 'Visible cells only' and click 'OK'. This action will select only the visible cells for you to copy. Afterwards, click on the destination column where you aim to paste the copied data. Excel will place the data into consecutive rows or columns unless the area contains hidden fields, which may require you to unhide them to view all copied content.

Copying Filtered Data in a Table Format

If your data is formatted as a table and filtering is applied, Excel simplifies the task of copying and pasting filtered data. After filtering your table, select and copy the visible cells. Select your destination column and paste. This method ensures that only the filtered, visible cells are transferred to the new location.

Limitations in Excel for the Web

Note that the option to paste only visible cells is not available in Excel for the web. To utilize these features, open your workbook in the Excel desktop application.

Key Shortcuts for Copying Visible Cells

For quick access, Excel allows the use of 'F5' or 'Ctrl+G' to open the 'Go To' dialog, where you can then select 'Special' > 'Visible cells only'. Once selected, you can proceed with copying and pasting your data.

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