How to Export FileMaker Database

Preparing to Export

Before exporting records from FileMaker Pro, ensure the database file is open and the correct layout displaying the desired records is active. If necessary, perform a find and sort operation to organize the records for export.

Initiating Export

Access the Export Records feature by navigating to the File menu and selecting 'Export Records'. This option is available in both FileMaker Pro and FileMaker Pro Advanced versions 8.x to 13.x.

Configuring Export Settings

In the 'Export Records to File' dialog box, input a file name and choose a save location. Set the 'Save As' type to CSV for compatibility with many applications and select the 'Automatically Open' option after saving.

Specifying Data Structure

To define how FileMaker Pro exports your data, use the 'Specify Field Order for Export' dialog. If exporting summary fields, ensure they are correctly sorted to include subsummary values in the export.

Finalizing Export Format

Select a compatible file format for the target application from the 'Save as type' (Windows) or 'Type' (macOS) dropdown. For XML exports, use the 'Specify XML and XSL Options' dialog box to define the XML grammar and XSLT style sheet source.

Frequently Asked Questions

How can I export my entire FileMaker database to Excel?

You can export an entire FileMaker database to Excel by using the export data function in FileMaker Pro to create a new file and selecting Excel as the file format.

Can I export summary fields from FileMaker Pro?

Yes, FileMaker Pro can export summary fields. Ensure you group by a sorted field when exporting these to maintain the summary context.

What should I do if I want to use the exported FileMaker data in another application?

When exporting FileMaker data for use in another application, choose a file format supported by the target application, set the appropriate character encoding, and apply the current layout's data formatting to the exported data.

Can I open the exported FileMaker data file automatically in another application?

Yes, after exporting data to a new file, FileMaker Pro can open the file in another application if it is set up to do so.

Is it possible to export grouped summary values from an unsorted FileMaker database?

No, FileMaker Pro cannot export grouped summary values if the data is unsorted. You must sort the data first before exporting.

Common Use Cases

• 
  Migrate data from FileMaker to another database system
• 
  Create backups of FileMaker databases for archival purposes
• 
  Analyze FileMaker data using external business intelligence tools
• 
  Share FileMaker data with stakeholders who do not have FileMaker access
• 
  Integrate FileMaker data with web services or other applications

An Optimal FileMaker Database Export Alternative: Sourcetable

For businesses seeking an efficient way to manage multiple data sources, Sourcetable emerges as a prime FileMaker export alternative. With its ability to streamline data aggregation, Sourcetable simplifies data manipulation without compromising real-time access.

Sourcetable's spreadsheet-like interface offers an intuitive platform for users accustomed to traditional spreadsheet tools. Its seamless query capabilities enable users to extract precise data sets, enhancing productivity and data-driven decision-making.

Transitioning from FileMaker, Sourcetable eliminates the complexity of database management. It provides a centralized system for data analysis, fostering a cohesive environment for data interaction and strategic insights.