Export Database Diagram SQL Server to PDF

Using SQL Server Management Studio

To export a database diagram to PDF from SQL Server Management Studio (SSMS), open the diagram, and select 'Database Diagram' from the menu. Choose 'Copy diagram to Clipboard', paste into MS Word, and save as PDF. For optimal quality, adjust the print settings in Word before saving. Set the print scale to 10 or lower, choose 'Tabloid' for paper size, 'Landscape' for orientation, and use 'Microsoft Print to PDF' as the printer.

Using SchemaSpy

SchemaSpy allows exporting a SQL Server database diagram to PDF. Run SchemaSpy to output the diagram to ps2 format and then convert it to PDF using a suitable converter tool.

Using Browser and Converter Tools

Open the database diagram in a web browser, and use a PNG to PDF converter tool to convert the displayed diagram into a PDF.

Using Third-Party PDF Tools

Tools like CutePDF, Foxit Reader, and PDFCreator can be used to print the database diagram directly to a PDF. Open the diagram in SQL Server, print it using one of these tools, and save the file as a PDF.

Using Microsoft Print to PDF

In SQL Server Management Studio 2014, right-click the diagram area, select 'Copy diagram to Clipboard', paste into MS Word, and use the print setup options for better quality. Save the document as a PDF using the 'Microsoft Print to PDF' option.

Using OneNote

Print the database diagram to OneNote and then export it from OneNote as a PDF for a convenient way to create a PDF version of your SQL Server database diagram.

Frequently Asked Questions

What are some methods to export a database diagram from SQL Server to a PDF?

You can use Microsoft Print to PDF, a PNG to PDF converter after saving the diagram as a PNG, or third-party tools like CutePDF and SchemaSpy to export a database diagram to a PDF.

How do I export a database diagram to a PDF using Microsoft Print to PDF in SQL Server?

Right-click the diagram area, select 'Database Diagram' >> 'Copy diagram to Clipboard', then use the 'Print' option and choose Microsoft Print to PDF to save the diagram as a PDF file.

Can I use CutePDF to convert a SQL Server database diagram to a PDF?

Yes, CutePDF can be used to print the database diagram to a PDF. After copying the diagram to the clipboard, you can print it to CutePDF as you would to a regular printer.

Is it possible to convert a database diagram to PDF in SQL Server without any third-party tools?

Yes, you can use the built-in Microsoft Print to PDF feature to convert the database diagram to a PDF without the need for third-party tools.

How can I use a PNG to PDF converter to export a SQL Server database diagram?

First, save the database diagram as a PNG file, then use a PNG to PDF converter to convert the saved PNG image into a PDF document.

Common Use Cases

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  Sharing a visual representation of the database schema with team members who do not have access to SQL Server
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  Including a database diagram in technical documentation for software projects
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  Archiving the database structure for compliance with internal documentation standards
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  Facilitating database review and auditing by providing a non-editable format
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  Assisting in the planning and discussion of database modifications or migrations during meetings

Sourcetable: A Dynamic Alternative for Database Diagram Exports

Discover the convenience of Sourcetable as a powerful alternative to traditional SQL Server database diagram exports. Sourcetable's innovative approach simplifies data management by integrating various data sources into a single, user-friendly spreadsheet interface. This eliminates the need for static PDF diagrams, offering real-time data interactions.

Unlike the one-time export of a database diagram to PDF, Sourcetable enables live querying and data manipulation. The intuitive spreadsheet format provides immediate access to your database's structure and contents, ensuring that your data analysis is as current as your last save. Transition seamlessly from viewing to action with Sourcetable's smart interface.

Enhance your data workflows with Sourcetable's seamless integration capabilities. By facilitating direct connections to SQL Server databases, Sourcetable eradicates the need for intermediary export steps. Experience the efficiency of managing and visualizing database relationships dynamically, all within a familiar spreadsheet environment.