How To Export SharePoint List Data to CSV Using PowerShell

Introduction

Exporting data from a SharePoint List using PowerShell to a CSV file is a straightforward process that ensures efficient data handling and management. PowerShell scripts offer powerful tools to automate data extraction from SharePoint, making it easier to integrate with other systems or for further analysis.

In this guide, we will walk you through the steps necessary to export your SharePoint List data to a CSV file using PowerShell. You'll gain a clear understanding of the commands and scripts needed to accomplish this task effectively.

Finally, we’ll explore how Sourcetable lets you analyze your exported data with AI in a simple to use spreadsheet.

Exporting SharePoint List Data to CSV Using PowerShell

Introduction

Exporting a SharePoint list to a CSV file can be efficiently achieved using PowerShell. This method allows for a straightforward data export, suitable for data manipulation or reporting tasks.

Prerequisites

Before proceeding, ensure you have the necessary permissions to access the SharePoint site and lists. Install PowerShell on your machine if it is not already available.

Adding the SharePoint PowerShell Snap-In

Begin by adding the Microsoft.SharePoint.PowerShell snap-in using the following command:

Add-PSSnapin Microsoft.SharePoint.PowerShell

Retrieve the SharePoint Web and List

Use the Get-SPWeb cmdlet to get the target SharePoint web. Then, retrieve the desired list by specifying its name:

$web = Get-SPWeb "http://YourSharePointSiteURL"

$list = $web.Lists["ListName"]

Iterate Through List Items

Loop through the items in the list using a foreach loop. For each item, create a new PowerShell object and add relevant properties:

foreach ($item in $list.Items) {
  $listItem = New-Object PSObject
  $listItem | Add-Member -type NoteProperty -name "ColumnName" -value $item["ColumnName"]
  $listItems += $listItem
}

Export to CSV

Use the Export-CSV cmdlet to export the array of list item objects to a CSV file:

$listItems | Export-CSV -Path "C:\Path\To\Your\File.csv" -NoTypeInformation

Conclusion

By following the steps outlined above, you can efficiently export SharePoint list data to a CSV file using PowerShell. This method is highly customizable, allowing for filtering and formatting as needed.

Why Sourcetable is an Alternative to PowerShell SharePoint List

Sourcetable is a powerful, user-friendly tool that centralizes your data from multiple sources into a single spreadsheet. Unlike PowerShell SharePoint List, which requires scripting expertise, Sourcetable offers an intuitive spreadsheet-like interface for real-time data querying and manipulation.

With Sourcetable, you can easily gather data from various databases without writing complex scripts. This accessibility makes it ideal for users without technical backgrounds, providing a more streamlined and efficient data management solution compared to PowerShell SharePoint List.

Real-time data retrieval is another key advantage of Sourcetable. Unlike PowerShell SharePoint List, which may require periodic script execution, Sourcetable ensures that you always have the most up-to-date information at your fingertips, enhancing decision-making and productivity.

Sourcetable's user interface mimics the familiar feel of traditional spreadsheets, making data manipulation straightforward and accessible. This ease of use contrasts with the complexity of managing data through PowerShell SharePoint List scripts, enabling faster, more flexible data operations.

Conclusion

Exporting data from a PowerShell SharePoint List to CSV is a straightforward process that ensures your data is readily accessible offline.

Using PowerShell commands, you can quickly and efficiently pull data from your SharePoint lists into a CSV format.

Sign up for Sourcetable to analyze your exported CSV data with AI in a simple-to-use spreadsheet.