How To Export Office 365 Active User List to CSV
Use Sourcetable AI To Analyze Any CSV
Introduction
Exporting your Office 365 Active User List to CSV is a straightforward process that can help you manage and analyze your users efficiently. This guide will walk you through each step to ensure a seamless data export.
Understanding how to export this data is essential for administrators and IT professionals. This functionality allows for better reporting and insights into user activity within your organization.
We'll also explore how Sourcetable lets you analyze your exported data with AI in a simple-to-use spreadsheet.
Exporting Office 365 Active User List to CSV
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Importance of Exporting to CSV
Exporting the Office 365 Active User List to a CSV file is essential for efficient group management and data storage. By exporting this list, administrators can perform further analysis on the data, such as sorting and filtering the Active Users report, facilitating better understanding and management of user activities.
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Methods to Export Data
There are multiple methods to export the Office 365 Active User List to a CSV file:
Option 1: Using Microsoft 365 Admin Center
1. Sign in to Microsoft 365 admin center.
2. Navigate to "Active users".
3. Click on the “Export users” icon to export the list.
Option 2: Using Microsoft Entra Admin Center
1. Sign in to Microsoft Entra admin center.
2. Go to "All Users" tab.
3. Click on “Download users” to export the list.
Option 3: Using PowerShell
1. Connect to the Microsoft Graph PowerShell module.
2. Use the Get-MgUser cmdlet to retrieve Microsoft 365 users.
3. Export the list to a CSV file.
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Exporting Without PowerShell
It is possible to export the Active User List without using PowerShell. By using the export command in the admin center, administrators can export user data directly to a file named "ExportData.csv". This file can be easily opened and printed using Microsoft Excel for further analysis.
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Using AdminDroid
AdminDroid's Report Export feature provides another method to export reports in various formats. It allows users to export the data directly to their computer in the format they need, streamlining the export process and ensuring flexibility in report management.
How to Export Office 365 Active User List to CSV
Using Microsoft 365 Admin Center
To export the list of active users from Office 365 using the Microsoft 365 Admin Center, log in to the Microsoft 365 Admin Center. Navigate to Users > Active Users. Click on the Export Users icon to download the list, excluding guest users. This export can be opened in CSV format for further use.
Using Microsoft Entra Admin Center
Another method to export users includes using the Microsoft Entra Admin Center. Log in to the Microsoft Entra Admin Center and go to Users > All Users. From here, you can download a full list that includes guest users.
Using PowerShell
To export a list of Office 365 users to CSV using PowerShell, begin by installing the necessary components: the Microsoft Online Services Sign-In Assistant for IT Professionals RTW and the Azure Active Directory Module for Windows PowerShell. Connect to Office 365 using the Connect-MSOLService cmdlet and sign in with an Office 365 Administrator account.
To export licensed users, execute the following command:
Get-MSOLUser | Where-Object {$_.isLicensed -eq "True"} | Select-Object DisplayName, UserPrincipalName, isLicensed | Export-Csv C:\Temp\LicensedUsers.csv
This will create a CSV file of licensed users that can be opened in Excel.
Using Microsoft Graph PowerShell
For an alternative method, use Microsoft Graph PowerShell to get all Azure AD users, including guest users. First, connect to the Microsoft Graph PowerShell module. Then use the Get-MgUser cmdlet to retrieve the list of users with additional details like User Id, Display Name, and UPN. Export the results to CSV for further analysis.
AdminDroid Report Export Feature
AdminDroid also provides a report export feature, allowing you to tailor and save reports in various formats. This can be done by choosing from different export options within the AdminDroid interface, tailored to your reporting needs.
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Office 365 Active User List Use Cases
1. Monitoring License Utilization |
Use the Active Users report to monitor how many product licenses are being used by individuals within your organization. This helps ensure that all allocated licenses are being effectively utilized. |
2. Identifying Training Needs |
Leverage the Active Users report to determine which users may need additional training or information. By pinpointing inactive users, administrators can offer targeted support to enhance user engagement and productivity. |
3. Detecting Underutilized Products |
Use the report to identify underutilized products. This can assist in making more informed decisions about resource allocation, ensuring that investments in Office 365 are being fully leveraged. |
4. Analyzing Usage Trends |
The Active Users report can be viewed for trends over the last 7 days, 30 days, 90 days, or 180 days. This allows administrators to track how usage evolves over time, helping to anticipate future needs and adjust strategies accordingly. |
5. Detailed Activity Insights |
The report includes a Users chart, Activity chart, and Services chart to give comprehensive insights. The Users chart shows daily active users segregated by product, while the Activity and Services charts provide nuanced views of daily activity counts and service usage types. |
6. Exporting Data for Analysis |
The Active Users report can be exported into an Excel .csv file for further detailed analysis. This capability facilitates deeper dives into user activity and supports more granular data examination for strategic planning. |
Why Choose Sourcetable Over Office 365 Active User List
Sourcetable offers a versatile spreadsheet interface that consolidates all your data from multiple sources in one place. This seamless integration helps you save time and enhances efficiency by enabling real-time data querying. With Sourcetable, you can easily manipulate data just like you would in a traditional spreadsheet.
Unlike Office 365, which primarily tracks active users within its suite, Sourcetable excels in data flexibility and accessibility. It allows you to pull critical data from databases instantly, making it an invaluable tool for data analysis and reporting. This capability provides more comprehensive data insights beyond mere user activity.
With Sourcetable, you gain more control over your data without the need for specialized knowledge. The intuitive spreadsheet-like interface ensures that you can quickly and easily work with data regardless of its source. This makes Sourcetable a powerful alternative for businesses seeking to leverage their data efficiently.
Frequently Asked Questions
How can I export a list of Office 365 users to a CSV file?
To export a list of Office 365 users to a CSV file, you can use PowerShell. This involves opening PowerShell, connecting to Office 365 with administrator credentials using the 'Connect-MSOLService' command, and then exporting the user list with the command: 'Get-MSOLUser | Where-Object $_.isLicensed -eq "True" | Select-Object DisplayName, UserPrincipalName, isLicensed | Export-Csv C:\Temp\LicensedUsers.csv'.
What are the prerequisites for exporting Office 365 users to a CSV file using PowerShell?
Before exporting Office 365 users to a CSV file using PowerShell, you need to install the Microsoft Online Services Sign-In Assistant for IT Professionals RTW and the Azure Active Directory Module for Windows PowerShell.
What steps are involved in exporting licensed Office 365 users to a CSV file?
The steps to export licensed Office 365 users to a CSV file are: open PowerShell, run 'Connect-MSOLService', sign in with Office 365 Administrator credentials, and run 'Get-MSOLUser | Where-Object $_.isLicensed -eq "True" | Select-Object DisplayName, UserPrincipalName, isLicensed | Export-Csv C:\Temp\LicensedUsers.csv'.
Where can I open the exported CSV file of Office 365 users?
The exported CSV file of Office 365 users can be opened in Excel.
Is it possible to customize the location and filename of the exported CSV file when exporting Office 365 users?
Yes, you can customize the location and filename of the exported CSV file by replacing 'C:\Temp\LicensedUsers.csv' in the export command with another location and filename of your choice.
Conclusion
Exporting your Office 365 Active User List to CSV is an essential step for better data management. It ensures you can analyze user activities and trends efficiently.
With your data now in CSV format, you have the flexibility to perform in-depth analysis tailored to your needs. Simplify this process further by signing up for Sourcetable and leverage AI to analyze your exported CSV data in an easy-to-use spreadsheet.
Try Sourcetable For Free
Do anything you want in a spreadsheet using AI. No Excel skills required.
Try Sourcetable For A Smarter Spreadsheet Experience
Sourcetable makes it easy to do anything you want in a spreadsheet using AI. No Excel skills required.