How To Export Microsoft Teams Phone Numbers to CSV
Use Sourcetable AI To Analyze Any CSV
Introduction
Exporting phone numbers from Microsoft Teams to a CSV file can streamline your data management and facilitate external analysis.
This guide covers the step-by-step process to extract your Teams contacts into a CSV format, ensuring seamless integration with other tools.
After exporting, we will explore how Sourcetable allows you to analyze your data using AI, all within a user-friendly spreadsheet.
Exporting Microsoft Teams Phone Numbers to CSV
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Using the Get-TeamsAssignedNumbers Script
To export Microsoft Teams phone numbers to CSV, you can utilize the Get-TeamsAssignedNumbers script available on GitHub. This script is capable of exporting all phone numbers to a CSV file, including those assigned to CallQueues and Autoattendants. The script intelligently lists these numbers as both User and CallQueue/Autoattendant types.
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Pre-Requisites
Before running the script, ensure you have the necessary Azure AD roles assigned to your account. Specifically, you must be assigned the Skype for Business Administrator and Teams Administrator roles. These roles provide the necessary permissions to access and export the phone numbers.
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Steps to Use the Script
To use the script, follow these steps:
- Download the Get-TeamsAssignedNumbers script from GitHub. Ensure your account has the required Azure AD roles assigned. Run the script in your preferred environment. The script will generate a CSV file containing all assigned phone numbers.
- Download the Get-TeamsAssignedNumbers script from GitHub.
- Ensure your account has the required Azure AD roles assigned.
- Run the script in your preferred environment.
- The script will generate a CSV file containing all assigned phone numbers.
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Porting Phone Numbers to Microsoft Teams
If you need to transfer phone numbers to Microsoft Teams, you should use the porting wizard in the Microsoft Teams admin center. The wizard guides you through the porting process, including specifying your phone number type, country or region, and entering the numbers you wish to port.
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Creating a Port Order
To create a port order, navigate to Voice > Phone numbers in the left navigation of the Microsoft Teams admin center. Select Numbers, then select Port to start the porting wizard. Complete the required fields on the Select location and number type page and Add account information page, then upload the CSV file with the phone numbers to transfer on the Add numbers page.
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Formatting Your CSV File
The CSV file you upload must adhere to specific formatting rules. The file must have a single column with the header PhoneNumber. Each phone number should be on a separate row, formatted either in E.164 format or just as digits.
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Completing the Port Order
After uploading the CSV file, you must also upload a signed Letter of Authorization (LOA) on the Complete your order page. Finally, submit your port order for processing. Port orders are handled on United States business days and are not processed on weekends or public holidays. Availability for toll-free numbers may vary by country and region.
How to Export Microsoft Teams Phone Numbers to CSV
Using the Get-TeamsAssignedNumbers Script
To export all assigned phone numbers in Microsoft Teams to a CSV file, you can use the Get-TeamsAssignedNumbers script created by Andrew Morpheth. This script is available on GitHub and exports all Teams-assigned phone numbers to a CSV file.
Prerequisites
Before using the script, ensure you have the required Azure AD Roles assigned: Skype for Business Administrator and Teams Administrator. These roles are necessary for the script to function correctly.
Steps to Export Phone Numbers
First, download the Get-TeamsAssignedNumbers script from GitHub. Run the script in your preferred PowerShell environment. The script will generate a CSV file containing all assigned phone numbers.
Note that the script will list CallQueues and Autoattendants twice, as both type User and as CallQueue/Autoattendant.
Alternative Method: Using Exchange Admin Center
For exporting Teams contacts, you can also use the Exchange admin center. Navigate to https://admin.exchange.microsoft.com/#/contacts, then go to Recipients > Contacts. From there, you can export your contacts to a CSV file.
Viewing Phone Numbers Using PowerShell Cmdlets
You can view phone numbers assigned in your organization using PowerShell cmdlets. Use Get-CsPhoneNumberAssignment to see the phone numbers in your organization, and Get-CsOnlineUser to see all telephone numbers assigned to users. Note that Get-CsPhoneNumberAssignment returns the first 500 results by default.
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Use Cases Unlocked by Knowing Information or Having a Solution for Microsoft Teams Phone Numbers
Enhanced Healthcare Communication |
Microsoft Teams Phone is widely used in healthcare organizations. It enables providers and front-line workers to communicate seamlessly. Integration with Line of Business applications optimizes workflows and improves patient care. The Teams Call Queue Scheduler app enhances clinical workflows for shared phone numbers. |
Flexible Business Communication |
Teams Phone allows businesses to acquire new phone numbers for users or move existing numbers from Microsoft Calling Plans, Operator Connect, or Direct Routing. This flexibility ensures seamless communication and collaboration across devices and spaces, enhancing productivity. |
Seamless Call Management |
Teams Phone offers various features such as cloud auto attendants, call queues, call forwarding, and call transferring options. Businesses can manage calls efficiently with these features, improving both internal and external communications. |
Secure and Intuitive Calling |
With enterprise-grade calling features, Teams Phone ensures advanced call routing and high-quality voice and video calls. Robust security measures guarantee secure communication, making it suitable for enterprises concerned about data privacy and integrity. |
Improved Collaboration |
Teams Phone's integration into the Microsoft Teams platform allows for real-time collaboration. Users can make and receive video calls, use cloud voicemail, and switch devices seamlessly, ensuring that collaboration is uninterrupted and efficient. |
Optimized Workflow for Front-line Workers |
Front-line workers can benefit from the smart communication features of Teams Phone. Presence-based call routing and common area phones support efficient workflows, ensuring that calls are directed to the right person at the right time. |
Cost-effective International Calling |
The domestic calling plan includes generous minute allocations for the US, UK, and other parts of the world. With international dial-out rates changing monthly, businesses can manage their communication costs effectively while utilizing Teams Phone's robust calling features. |
Enhanced Clinical Workflows |
Teams Phone features such as the Call Queue Scheduler app are particularly beneficial for healthcare settings. They streamline clinical workflows by managing shared phone numbers, enhancing the efficiency and coordination among medical staff. |
Why Choose Sourcetable Over Microsoft Teams Phone Numbers?
Sourcetable integrates various data sources into one unified spreadsheet, enabling real-time data queries. This feature surpasses the communications-only utility of Microsoft Teams phone numbers, providing a more comprehensive solution for data-driven decisions.
With Sourcetable, users can manipulate and analyze data using a familiar spreadsheet interface. Unlike Microsoft Teams phone numbers, which focus on team communication, Sourcetable enhances productivity by centralizing and simplifying data management.
Real-time access to databases sets Sourcetable apart from the limited scope of Microsoft Teams phone numbers. This capability ensures that users have the most current information at their fingertips, facilitating faster and more informed decision-making.
Sourcetable's versatility in handling multiple data sources makes it a superior alternative. While Microsoft Teams phone numbers are limited to voice communication, Sourcetable supports a broader range of data operations, improving overall organizational efficiency.
Frequently Asked Questions
What tools can be used to export Microsoft Teams phone numbers to a CSV file?
Microsoft Teams phone numbers can be exported to a CSV file using the Microsoft Teams Admin Center, PowerShell, or the Get-TeamsAssignedNumbers script available on GitHub.
What specific roles are required to run the Get-TeamsAssignedNumbers script?
To run the Get-TeamsAssignedNumbers script, you must have the Skype for Business Administrator and Teams Administrator roles assigned in Azure AD.
How does the Get-TeamsAssignedNumbers script handle CallQueues and Autoattendants?
The Get-TeamsAssignedNumbers script may list CallQueues and Autoattendants twice because it lists them as both User and CallQueue/Autoattendant types.
What are the steps to export Microsoft Teams phone numbers from the Teams Admin Center?
To export from the Teams Admin Center: 1. Access the admin center, 2. Click on 'Voice' and then 'Phone numbers', 3. Refine your search using the filter icon to view by number range, activation state, number type, or status, 4. Use the export feature to download the phone numbers to a CSV file.
Which PowerShell cmdlets can be used to export Microsoft Teams phone numbers?
To export Microsoft Teams phone numbers using PowerShell, you can use cmdlets such as Get-CsPhoneNumberAssignment to export phone numbers within your organization, and Get-CsOnlineUser to find which phone numbers are assigned to users.
Conclusion
Exporting Microsoft Teams phone numbers to CSV is a straightforward process that enhances data management and analysis capabilities. By following the steps outlined, you can quickly and efficiently handle your contact information.
For further analysis, sign up for Sourcetable to analyze your exported CSV data with AI in a simple-to-use spreadsheet.
Try Sourcetable For Free
Do anything you want in a spreadsheet using AI. No Excel skills required.
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Sourcetable makes it easy to do anything you want in a spreadsheet using AI. No Excel skills required.