How To Export Jira Users to CSV
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Introduction
Exporting user data from Jira to a CSV file is essential for data analysis and reporting. This guide will walk you through the steps required to efficiently export Jira user data into a CSV format.
Additionally, we'll explore how Sourcetable lets you analyze your exported data with AI in a simple to use spreadsheet.
How to Export Jira Users to CSV Format
- To export user data from Jira, start by navigating to <strong>admin.atlassian.com</strong>. Here, select your organization, particularly if you manage more than one. Next, choose the <em>Users</em> option under either the site name and URL or under <em>Directory</em> if using the Centralized experience. Then, click on <em>Export users</em>. You can choose to export all users or only users from specific groups. Additionally, both active and suspended users can be included in the export. This will generate a CSV file containing the desired user data.
- If you prefer not to use the UI, the miniOrange Bulk User Management add-on is an alternative. This add-on, available on the Atlassian marketplace, enables CSV export of users. Additionally, it allows for the import of users in CSV format. This functionality can be evaluated directly through Atlassian's marketplace and is a comprehensive tool for bulk user management tasks.
- Another method to export Jira users to CSV is by executing a database query. This method requires direct access to Jira's database and is ideal for advanced users comfortable with SQL. This process does not involve Jira's UI and provides flexibility in customizing the data to be exported.
Exporting via admin.atlassian.com
Using miniOrange Bulk User Management Add-on
Database Query
How to Export Your Data to CSV Format: Jira Users
Overview
Exporting Jira users to a CSV format is a common requirement for various administrative tasks. However, Jira's UI does not offer a direct way to export users. This guide outlines alternative methods to achieve this.
Using Third-Party Plugins
The miniOrange Bulk User Management Add-on is a popular choice for exporting users from Jira. This add-on allows you to export users in CSV format and also supports importing users via CSV. You can evaluate this add-on on the Atlassian Marketplace.
Another option is the Active User Filter Add-on, which also facilitates exporting users to CSV format.
Using Database Queries
If you prefer a code-based approach, you can utilize database functionalities to export Jira users. You should back up your data before modifying the database. Running database queries can output the necessary fields such as id, username, first name, and last name. Both MySQL and PostgreSQL databases are supported for this purpose.
Steps to Export Users Using Database Queries
1. Back up your data to prevent any loss during the process.
2. Run the appropriate database query for your database system (MySQL or PostgreSQL).
3. The query results will output user details and can be saved in CSV format for further use or import into other applications.
Important Considerations
While exporting users to CSV is not directly supported through Jira's UI, these methods offer effective solutions. Choose the one that best fits your administrative needs and technical proficiency.
The CSV file format is also required for importing user data into Cloud applications, making this process versatile for various Jira management tasks.
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Use Cases for Jira Users
Centralized User Management |
Jira can manage its own users or connect to an external user management system. It can also be used to manage users for other Atlassian products. For centralized user management, Atlassian Crowd is an optimal solution. |
Agile Project Management |
Jira is best suited for Agile project management. It is highly effective for Scrum and Kanban teams. Jira helps visualize work and manage backlogs, storing tasks and ideas before they are ready to be worked on. |
Use in Non-Development Teams |
Jira is flexible and can be used by non-development teams such as IT, HR, marketing, and design teams. It supports workflows for various departments, including recruitment, onboarding, marketing campaign planning, and content creation. |
Inventory Tracking |
Jira can be used for inventory tracking. The AutoMate plugin specifically provides functionality to track inventory, making Jira a versatile tool beyond traditional project management and software development uses. |
System Administration |
Using Jira for system administration is a notable use case. System administrators can leverage Jira to manage tasks, monitor system updates, and coordinate maintenance activities efficiently. |
ITIL Practices |
Jira supports the Information Technology Infrastructure Library (ITIL) for managing IT services. This capability allows teams to streamline their service management processes and improve overall efficiency. |
Risk Management and Visualization |
With tools like BigPicture, Jira supports risk management. Project managers can visualize entire projects, use Gantt charts, and employ a risk matrix to anticipate obstacles and brainstorm solutions before problems arise. |
Why Jira Users Should Consider Sourcetable
Sourcetable provides a versatile solution for Jira users by offering a spreadsheet interface to manage data from multiple sources. It simplifies data integration, allowing you to unify all your information in one place for streamlined project management.
With Sourcetable, querying data from a database in real-time becomes straightforward. This functionality is crucial for Jira users who require immediate access to up-to-date information to make informed decisions and keep projects on track.
The spreadsheet-like interface of Sourcetable makes data manipulation intuitive. For Jira users accustomed to spreadsheets, transitioning to Sourcetable will be seamless, enhancing productivity and reducing the learning curve associated with new tools.
In essence, Sourcetable offers Jira users a robust alternative by centralizing data, enabling real-time queries, and leveraging a familiar spreadsheet interface to boost efficiency and project accuracy.
Frequently Asked Questions
Can users be exported from Jira using the UI?
No, users cannot be exported from Jira using the UI.
What third-party plugins can be used to export Jira users to CSV?
The miniOrange bulk user management add-on and the Active User Filter Add-on can be used to export Jira users to CSV.
What steps should be taken before using database queries to export Jira users?
Users should back up their data before modifying the database.
What information is included in the CSV file when exporting Jira users using database queries?
The CSV file includes the id, username, first name, and last name of the users.
Is the miniOrange bulk user management add-on available on the Atlassian marketplace?
Yes, the miniOrange bulk user management add-on is available on the Atlassian marketplace.
Conclusion
Exporting Jira user data to CSV is straightforward when following the right steps. This allows for enhanced data manipulation and analysis.
With your CSV file ready, you can now perform deeper data analysis.
Sign up for Sourcetable to analyze your exported CSV data with AI in a simple to use spreadsheet.
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