Export Jira users to CSV
Overview
Welcome to the definitive guide on how to export Jira users to a CSV file. As Jira does not offer a direct user export feature via the UI, understanding how to efficiently transfer user data into a versatile CSV format is invaluable for system administrators and project managers alike. This capability is particularly beneficial when managing large-scale migrations, simplifying cloud application integrations, or even when refining user management processes. Within this resource, you will discover the essence of Jira users, detailed instructions on exporting them to a CSV file, practical use cases for such exports, an alternative method for CSV exports using Sourcetable, and a helpful Q&A section for any lingering inquiries you may have about the process.
Understanding Jira Users
Jira users refer to individuals who interact with the Jira software tool, a project management application designed to support agile methodologies. These users can be managed by Jira administrators, who have the ability to create, edit, or remove users within the system. Jira administrators are equipped with global permissions, specifically 'Jira administrators' or 'Jira system administrators' permissions, which are necessary to manage user accounts effectively.
Additionally, Jira administrators can enable the public signup feature, allowing new users to create their own accounts independently. For larger organizations managing more than 500 users, the integration with Crowd is available, providing a centralized user management system, streamlining the process of handling a substantial number of user accounts.
Exporting Jira Users to a CSV File
Using Active User Filter Add-On
To export a list of users to a CSV file in Jira applications, you can utilize the Active User Filter Add-On. This add-on circumvents the limitation of Jira's native capabilities by enabling the export of user data into a CSV format. The resulting file will include essential details such as the user's id, username, first name, and last name.
Following the Jira User Export Guide
The official Jira user export guide provides comprehensive instructions for exporting user lists for various purposes, including auditing. The guide, accessible at admin.atlassian.com, outlines the steps to select specific users for export, how to include additional data such as group membership and product access, and the process of receiving the CSV file via email once it is ready to download.
Streamline Your User Management with Sourcetable
When managing Jira users, efficiency and accuracy are key. Sourcetable offers a seamless solution that goes beyond the traditional method of exporting users to CSV. With the ability to sync your live data from Jira directly into its dynamic spreadsheets, Sourcetable eliminates the need for manual exports and imports, ensuring that your user data is always up-to-date and accurate.
Utilize Sourcetable for its powerful automation capabilities and enhance your business intelligence. By automatically pulling in data from Jira, Sourcetable allows you to effortlessly query and manage user information within a familiar spreadsheet interface, saving you time and reducing the potential for errors. Choose Sourcetable for a more streamlined and efficient user management process.
Common Use Cases
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Migrating user accounts from one Jira instance to anotherJ
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Creating backup copies of user dataJ
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Facilitating user data analysis and reporting in external tools like ExcelJ
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Preparing user data for import into Jira Cloud applicationsJ
Frequently Asked Questions
Can I export users directly from Jira UI to CSV?
No, you cannot export users from Jira using the UI.
How can I export users from Jira to CSV?
You can use the miniOrange bulk user management add-on to export users in CSV format.
Is it possible to export user roles and attributes from Jira?
Yes, you can use the User export feature of Better Excel Exporter, REST API, ScriptRunner for Jira, database queries, or an app to export user roles and attributes.
Can I use a plugin to help with exporting Jira user roles and attributes?
Yes, several plugins such as ScriptRunner for Jira or the Better Excel Exporter can help export user roles and attributes.
Can I import users into Jira using a CSV file?
Yes, the miniOrange bulk user management add-on allows you to import users using CSV.
Conclusion
As we've seen, while Jira applications lack a native feature for exporting users to a CSV file, there are effective workarounds to accomplish this. By utilizing the Active User Filter Add-on or constructing the appropriate database queries, such as the ones provided for MySQL and PostgreSQL, you can efficiently generate a CSV file containing user data. Notably, for Cloud applications, ensure that the CSV file adheres to the specified format and the order of data is exactly as outlined in the documentation. However, if you're looking for a more streamlined approach to import your Jira user data directly into a spreadsheet, consider using Sourcetable. Sign up for Sourcetable today to bypass the CSV export process and optimize your workflow.
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